Business Office Director
4.
0 Quick Apply Full-time 2 hours ago Full Job Description Purpose:
Responsible for coordinating and managing office functions, including A/R, A/P, Payroll and some HR functions and providing assistance to the Administrator daily.
Provides assistance to other department heads and staff as needed.
Assists with answering phones and assisting residents, family members and potential clients as needed.
Minimum Eligibility Requirements:
Working knowledge of computers including Excel, Word, and MS Office is required.
A desire and willingness to learn new systems.
Two years bookkeeping experience, including, but not limited to, accounts receivable, accounts payable, and payroll functions is preferred.
Two year degree in Business or Accounting preferred.
Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
Ability to represent the Community in a positive and professional manner.
Must be able to work effectively in an individual or team setting.
Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.
Adheres and Promotes to our company mission statement and core values.
Essential Functions:
Reception/Marketing Answering the phones and referring to the appropriate department or person.
Greet residents, families, guests, and staff in a courteous and professional manner.
Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.
Guide tours, fill out inquiry forms and introduce prospective residents to the appropriate manager on duty, if needed.
Follow Marketing guidelines for phone inquiries and guided tours.
Accounts Receivable Accept resident payments, record on cash log, and ensure timely and accurate input.
As well as make daily bank deposits.
Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents.
Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.
Resident Information Collect new resident information as well as all resident changes.
Account for Move-In, Move-Out and Transfers.
Collect, compute, and enter arrears charges.
Send out resident billings.
Enter rate changes and verify accuracy of all charges on resident's account.
Accounts Payable Review and approve invoices in Procurement Partners.
(Anthem is 100% A/P centralized, invoices come directly to corporate office.
Department Directors approve and code invoices.
) Petty Cash Maintenance Distribute funds/payment cards as needed, obtain receipts, count funds, and prepare weekly petty cash/credit card reconciliations.
Payroll/HR Process new hire information, terminations, and status changes.
Monitors and updates time information in the Payroll system and ensures accuracy with all Payroll related items.
Compute hours from time and attendance device, audit information, and enter into payroll.
Ensures proper communications to staff on Benefits, EAP, Payroll related items Handles Unemployment responses approved by HR.
Other Organize and maintain all employee files, employment documentation binders and resident financial file in accordance to state and company policies and standards.
All other duties as assigned by Administrator Ensures confidentiality among all items handles in regards to employment matter, pay, and resident information.
Additional Duties Anthem Update and maintain Occupancy 365, Rent Roll, and Quick Books daily/weekly Enter new residents into QuickBooks Job Type:
Full-time
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Weekend availability Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Quick Apply Full-time 2 hours ago Full Job Description Purpose:
Responsible for coordinating and managing office functions, including A/R, A/P, Payroll and some HR functions and providing assistance to the Administrator daily.
Provides assistance to other department heads and staff as needed.
Assists with answering phones and assisting residents, family members and potential clients as needed.
Minimum Eligibility Requirements:
Working knowledge of computers including Excel, Word, and MS Office is required.
A desire and willingness to learn new systems.
Two years bookkeeping experience, including, but not limited to, accounts receivable, accounts payable, and payroll functions is preferred.
Two year degree in Business or Accounting preferred.
Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
Ability to represent the Community in a positive and professional manner.
Must be able to work effectively in an individual or team setting.
Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.
Adheres and Promotes to our company mission statement and core values.
Essential Functions:
Reception/Marketing Answering the phones and referring to the appropriate department or person.
Greet residents, families, guests, and staff in a courteous and professional manner.
Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.
Guide tours, fill out inquiry forms and introduce prospective residents to the appropriate manager on duty, if needed.
Follow Marketing guidelines for phone inquiries and guided tours.
Accounts Receivable Accept resident payments, record on cash log, and ensure timely and accurate input.
As well as make daily bank deposits.
Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents.
Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.
Resident Information Collect new resident information as well as all resident changes.
Account for Move-In, Move-Out and Transfers.
Collect, compute, and enter arrears charges.
Send out resident billings.
Enter rate changes and verify accuracy of all charges on resident's account.
Accounts Payable Review and approve invoices in Procurement Partners.
(Anthem is 100% A/P centralized, invoices come directly to corporate office.
Department Directors approve and code invoices.
) Petty Cash Maintenance Distribute funds/payment cards as needed, obtain receipts, count funds, and prepare weekly petty cash/credit card reconciliations.
Payroll/HR Process new hire information, terminations, and status changes.
Monitors and updates time information in the Payroll system and ensures accuracy with all Payroll related items.
Compute hours from time and attendance device, audit information, and enter into payroll.
Ensures proper communications to staff on Benefits, EAP, Payroll related items Handles Unemployment responses approved by HR.
Other Organize and maintain all employee files, employment documentation binders and resident financial file in accordance to state and company policies and standards.
All other duties as assigned by Administrator Ensures confidentiality among all items handles in regards to employment matter, pay, and resident information.
Additional Duties Anthem Update and maintain Occupancy 365, Rent Roll, and Quick Books daily/weekly Enter new residents into QuickBooks Job Type:
Full-time
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Weekend availability Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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